Minutes of the Parish Council meeting held in the Summit Room of Newstead Miners Welfare Community Centre
on Wednesday 7th June 2006.

Present: Cllrs. P.A. Wise (Chairman), J. Booth, P. Burnham, D. Carless, W. Evans, J.S. Flanders, and R. Milliken.
County Cllr. J. McCauley, PC Andy Vale, two members of the public and a member of the press were also in attendance.

Apologies for absence:Cllr Mrs V. Leivers–Millership – family commitment.

Declarations of interest:There were no declarations of interest.

Approval of the Minutes of the meeting held on 3rd May 2006.
The Minutes of the meeting were approved and signed by the Chairman.

Matters arising from the Minutes.

The event for the opening of the skate park had not yet taken place. The Chairman would liaise with Mick Leivers and the Youth Service. She would inform Councillors when a date had been arranged.

The date for the viewing of Minutes and Burial Records requested by residents would be Saturday 1st July commencing at 10.00am in the Church Hall. Cllr Carless would produce a leaflet advertising this event. The Clerk would make 500 copies available.

The Clerk would contact Gedling BC again re. the narrowing of the footpath on Hucknall Road outside Hopping Hill farm. The Clerk would contact GBC again as no response had been received.

The water pump in the Cemetery is working. A little patience is required to pump sufficient water into the container.

The decorative railing at Chapel Terrace is still missing. The Clerk would again inform Gedling BC.

The Chairman has spoken to the recently appointed Rural Officer re. the Parish Plan. She will attend the July meeting.

The question was raised re the problem of recycling material with only a black bin provided. Would Gedling BC continue to empty the bin? The Clerk would ask how Gedling BC deals with the problem in its own cemeteries. This is on-going. There is the need for another bin at the Cemetery.

The Council wanted to know why Gedling BC had not made a submission re the North East tip to Notts. County Council. A reply is awaited.

Following reports that the amount of rubbish which had accumulated in the back garden of a property on Tilford Road was causing some concerns for neighbours, Gedling BC and Social Services had supplied a skip and had asked for volunteers from the village to assist in transferring the rubbish into the skip. The Parish Council expressed the view that the responsibility for a solution to this problem lay with the Borough Council. An officer of Gedling BC had assured the Parish Council that there was no evidence of an infestation of rats at the property.

The repairs on the Abbey Drive had been completed but there are still some potholes at the village end of the Drive. The Clerk had contacted Jerry Warnes. The remaining potholes would be repaired as funding became available. The potholes have increased in size especially in the vicinity of Abbey Fields farm.

The surface of Station Avenue is breaking up. Gedling BC would be contacted again with this information. There has been no response from the Borough Council to date.

Parking of vehicles on Station Avenue is causing some problems re access. The problems occur when the playing fields are in use. A reply from Gedling BC is awaited. The Clerk would contact the Borough Council again. There are the remains of double yellow lines on Station Avenue. It was suggested that information on the ownership of the road between the level crossing and the gates of Façade Engineering be sought.

The gate to the skate park is open and broken. Gedling BC would be informed.

The planning application 2006/0307 Newstead Abbey Nursing Home has been recommended to the Borough Council Planning Committee for acceptance. The Members of the Parish Council are very unhappy with this decision.

Anthony Clarke has sunk a gravestone into the surface of the grave as per instructions from the Council.

The Chairman adjourned the meeting so that members of the public could discuss Parish matters with Councillors. PC Andy Vale informed the Parish Council that the use of motor bikes and quad bikes continued to be a problem and he would organise a visit by the off-road team. Offenders must be reported to the police by residents so that the issuing of Section 59 notices can be considered. The fencing at Glenalmond Park must be improved to limit access. PC Vale warned residents of leaving windows open during warm weather. There would be no problem with using the toilet facilities at the pavilion on 22nd July for the Treefest celebrations. There would be a free collection of bulky waste items by Gedling BC on Saturday 1st July.

Accounts:

Receipts.
£1420.25

Payments.
£1423.58

The accounts were approved by the Parish Council and were signed by the Chairman.

Matters concerning Newstead Village.
There has been an increase in litter in the village and the bins are full. The Clerk would contact Tony Opala of Gedling BC.

The Clerk would write to the “Take Away” (Bombay Spice) to ask for their co-operation in addressing the litter problem.

The Clerk would request a visit by a road sweeper to clear broken glass on Tilford Road and Chapel Terrace.

A settee has been dumped on the pathway between Chapel Terrace and the industrial estate.

Mick Leivers and members of CAST have been asked to plant out the Cemetery car park. It was agreed that the Parish Council would fund the buying of plants. The planting would be low maintenance and should be completed by October.

The bench on Hopping Hill is in need of maintenance.

The litter bins at the Miners Welfare are full and are not being emptied on a regular basis. The Chairman would follow this up with the Trustees.

Annesley Cutting has many potholes. Ashfield DC would be contacted.

Two benches in the skate park are now broken and thrown into the hedges. They would cost £500 each to replace. The contractors may have some responsibility here. The Clerk would contact Gedling BC.

Matters concerning Newstead Abbey Park.
The potholes on the Abbey Drive at the village end continue to grow.

Correspondence.
Notts.CC Civic Service invitation. The Council would not be represented.

Notts. Police Authority re consultation over police force mergers. The Clerk would seek further information.

Planning Applications.
There were no planning applications.

Reports from External meetings.
There were no reports from external meetings.

Cemetery Issues
The Minutes of the Cemetery Committee meeting held on 16th May 2006 were approved and signed by the Chairman.

The Council emphasised that the regulations would be adhered to as they were for the benefit of all residents and users of the Cemetery.

A complaint was presented to the Council re mounding and turfing of a grave by a resident. A claim was made that the Council had given written permission in 1993 for the mounding of the grave. It was pointed out that the regulations of 1993 have been superceded so they no longer apply. The Clerk would write to the resident to explain the situation.

The regulations would be sent to the family on receipt of an application to erect a headstone.

Anthony Clarke would be asked to price turf to rectify those graves where the grass is poor.

It was agreed by the Council not to allow the planting of any sort of plant in the borders.

The Clerk would contact Mr & Mrs Hennessey re the amount of pots, vases etc on the grave and around the bench.

Benches in the Cemetery are in need of maintenance. The Clerk would contact the owners.

Anthony Clarke would be asked to give quotes for turfing the triangle in front of the Cemetery and for erecting 6 inch diameter short posts along the edge of the grass to prevent parking.

The Clerk would check with Steve Waters re old Cemetery maintenance.

Glenalmond Park.
John Wade wished to hold a small naming ceremony.

Items that the Chairman considered urgent.
Japanese knotweed is again a problem near to the Cemetery car park and at Vicarage corner on Station Avenue. The Clerk would contact Gedling BC re removal. Cllr Carless would inform DEFRA. If Gedling BC cannot help, the Parish Council would seek an appropriately qualified contractor.

Closure and date of next meeting.
The Chairman closed the meeting at 10.10pm. The next meeting of the Parish Council will be on Wednesday 5th July 2006 commencing at 7.30pm.