Minutes of the Parish Council meeting held in the Summit Room of Newstead Miners Welfare Community Centre
on Wednesday 1st November 2006.

Present: Cllrs. P.A. Wise (Chairman), J. Booth, P. Burnham, W. Evans J.S. Flanders, V. Leivers-Millership, and R. Milliken.
County Councillor J. Lonergan, one member of the public and a member of the press were also in attendance.

Apologies for absence: Councillor D. Carless and PC Andy Vale.

Declarations of interest: There were no declarations of interest.

Approval of the Minutes of the meeting held on 4th October 2006.
The Minutes of the Parish Council meeting were approved and were signed by the Chairman after an amendment to 13.4 of the September minutes adding Councillor Burnham to the Hopping Hill committee.
An amendment to 11.1 “Cllr Burnham had attended a meeting arranged by Paddy Tipping regarding the Friends of Annesley Lagoons.”
An amendment to 12.3 adding that “Cllr Flanders was already looking into this.”

Matters arising from the Minutes.

The event for the opening of the skate park had not yet taken place. The Chairman would liaise with Mick Leivers and the Youth Service. She would inform Councillors when a date had been arranged. A date has still to be arranged. This remains ongoing. The artists have started with the young people to graffiti the skate board ramps and this is almost complete.

The Clerk would contact Gedling BC again re. the narrowing of the footpath on Hucknall Road outside Hopping Hill farm. The Clerk would contact GBC again as no response had been received. This is the responsibility of Notts. CC and will be done in the next few weeks.

The decorative railing at Chapel Terrace is still missing. The Clerk would again inform Gedling BC. Gedling BC has acknowledged that the panel is missing and that despite a search the original template is also missing. Gedling BC claims that the panel will be expensive to replace and there is no funding.

There is the need for another bin at the Cemetery. There are now 3 bins at the Cemetery one of which will be placed in the old Cemetery.

The amount of rubbish which had accumulated in the back garden of 55 Tilford Road has not been cleared. The rubbish is still in evidence and rats have been seen in the area. Gedling BC will be informed.

A new gate to the skate park has been installed, but there are still concerns over the back exit which is being used by bikers to access the park. The crossing of the main road is dangerous. Gedling BC is liaising with the Forestry Commission over access to the woods opposite the park. This remains ongoing. Gedling BC would be contacted re progress.

The report from Nick Crouch of Notts CC on Hopping Hill has now been received. Cllr Carless is seeking funding for Hopping Hill. There is a problem of Japanese Knotweed close to the Cemetery car park despite the efforts of the Parish Council. Quotes would be sort from specialist companies.

The litter bins at the Miners Welfare are full and are not being emptied on a regular basis. The Chairman would follow this up with the Trustees at their next meeting. This is ongoing. It would seem that Gedling BC do empty them but the bins are being filled very rapidly.

The Council was informed that the notice board in Newstead Abbey Park is broken. This will be replaced. Mr Tony Golding has agreed to make a new notice board.

The roadside between Chapel Terrace and Hazelford Way is becoming narrower because of overgrown vegetation. The Clerk has contacted Gedling BC. This remains ongoing.

The Chairman adjourned the meeting so that members of the public could discuss Parish matters with Councillors.

Mr Simon Gascoigne complained about the parking on Station Avenue during sports fixtures on the sports field. He was concerned that emergency vehicles would be unable to access the properties in Newstead Abbey Park. It was agreed to contact Gedling BC and the Police Divisional Commander.

Accounts:

Receipts.
£440.62

Payments.
£1687.91

The accounts were approved by the Parish Council and were signed by the Chairman.

Matters concerning Newstead Village.
A developing pothole was reported on Hucknall Road opposite the bus shelter. The Clerk would contact Highways.

The skate park is prone to flooding. Gedling BC would be contacted.

The bus shelter on Hucknall Road is damaged. Highways would be contacted.

The former nursing home on Fraser Street is insecure. Gedling BC would be informed.

Matters concerning Newstead Abbey Park.
The proposed gate at the village end of the Abbey drive would be no more that 1 metre in height. It was thought that planning permission would not be required for a gate of this height. The Clerk would check with Gedling BC planning.

There is still a vacancy on the Parish Council. An application from a resident of the Abbey Park would be welcomed.

Correspondence.
A quotation from AAL for work to the outside of the Cemetery car park wall was accepted. The work would be finished in concrete and cobbles.

The Council was informed that canes and string had been placed around the Harley family grave. This was against the Cemetery regulations and a serious health and safety issue. The canes and string have been removed and a letter sent to the family. The Council emphasised that the regulations must be followed by everyone.

Remembrance Sunday 12th November 2006 commencing at the war memorial at 10am. The caretaker would be asked to fly the union flag. The Council would be represented by Cllrs. Booth and Burnham. Cllr Leivers-Millership would purchase a wreath.

It was reported that the Newstead cluster of projects funded by the Building Better Communities initiative has been submitted by Notts. CC for a national award. The cluster has already received two county awards.

Planning Applications.
2006/0805 Bunches Florapost 19 Newstead Industrial park – erect extension to front of unit. No objections.
2006/0818 Land adjacent to entrance gates Newstead Abbey Park – erect access control gates. No objections.
2006/0880 Old Vicarage Newstead Abbey Park – erect garage. No objections.
2006/0870 25 Livingstone Street Newstead – erect two storey garage and bedroom extension. No objections.

Reports from External meetings.
The Chairman reported on a meeting of the Association of Gedling Parish Councils to which senior planning officers of Gedling BC. The officers have agreed to do a presentation on the path of a planning application to a future meeting.

It was suggested that the Parish Council could invite representatives from the planning department to a Parish Council meeting.

Cemetery Issues
The Chairman reported that the brick column at the entrance to the Cemetery car park has been damaged. It was agreed to ask AAL Gates and Drives to dismantle and rebuild at a cost of approximately £180. The Clerk confirmed that this work would not be covered by the Council’s insurance.

It was agreed that it was necessary to have IN and OUT signs at the car park.

It was agreed that planting was necessary for the borders of the car park. The Chairman would investigate suitable trees and shrubs. Either a membrane, bark chippings or gravel would be used to control weeds.

It was agreed to meet with Anthony Clarke to discuss the plans and to ask Mike Klymko to advise. School children would be invited to help plant the bulbs.

It was agreed that extra pots etc would be removed from graves.

Memorials from SAPCO for Terence Brearley 897 in old Cemetery and from Mr Ron Peach for 117 Lindsey Peach in the new Cemetery were approved by the Council.

Items that the Chairman considered urgent.
The Chairman had been invited to be a Governor of the school and there was still a vacancy. Cllr Leivers-Millership agreed to put her name forward for the vacancy.

Cllr Milliken explained to the Council the scheme to create a meeting place for the young people of the village. The scheme would use shipping containers and after painting, erection of fencing and planting of shrubs and trees, the cost has been estimated at £10000. The site may be Glenalmond Park.

The Trustees of the Welfare have agreed to allow the young people to use the games room but this is only to be a temporary measure.

A sub-committee was formed of the Chairman and Cllrs Flanders and Milliken. Cllr Milliken would contact Gedling BC planning and the Chairman would contact Notts CC the owners of the land.

It was agreed to have a buffet after the December meeting.

Closure and date of next meeting.
The Chairman closed the meeting at 9.05pm. The next meeting of the Parish Council will be on Wednesday 6th December 2006 commencing at 7.30pm.